Circulation and Interlibrary Loan Policy

The following are rules and regulations of the Thousand Island Park Library. These are effective August 2, 2018 as adopted by the Board of Trustees of the Thousand Island Park Library.

  1. New Cardholders:

A. Complete a registration form and provide identification. Membership cards can be individual or Family cards. Family cards can be used by multiple members of a family. The adult that will be responsible for family member’s use, must sign the registration and indicate the members of the Family that are authorized to use the Family card. Only the members listed can use the Family card. It is the responsibility of the primary cardholder to notify Library staff of any changes. Primary identification to be used is identification with a picture (preferably a Drivers License), which has the individuals current address. If the address information on the picture ID is not current, then another form of identification must be presented which verifies the individuals current address (ie. a piece of mail or bill). Individuals who do not possess a valid picture ID must present two documents that verify their current address. For each library card, we suggest a $10.00 donation annually to support TIP’s collection and programs.

B. Individuals will be able to sign out only 1 item until Library is presented with confirmed current address.

C. Children under 18 may register and receive a complimentary card if accompanied by an active adult member. Adult member must sign, authorize, and accept responsibility for minor’s materials.

D. Temporary Cardholders: As the TI Park Library serves temporary residents, these patrons may obtain a temporary T.I.P. membership for a suggested donation of $10.00. Temporary cardholders must complete a registration form and provide identification. Primary identification to be used is identification with a picture (preferably a Drivers License), which has the individuals current address. If the address information on the picture ID is not current, then another form of identification must be presented which verifies the individuals current address (ie. a piece of mail or bill). Individuals who do not possess a valid picture ID must present two documents that verify permanent address.

Temporary Membership Policy Terms:

Member may borrow up to 3 items.

Membership will expire 1 month after registration date.

Borrowing privileges will be suspended if user has more than 1 overdue item.

Users must present their library card to check out materials.

Member is subject to the same Loan Periods, Renewal Policy, Overdues and Fines, Lost and Damaged Materials and Confidentiality terms as Traditional Members.

E. There is no charge to replace a lost or damaged library card.

  1. Overall Policy:

A. Users must present their library card to check out materials.

B. There is an overall limit of 10 items at one time on an adult library card and a limit of 3 items for children not accompanied by an adult. Children accompanied by an adult member may borrow up to 10 items.

C. Library cards must be renewed every year.

    3. Loan Periods: 

A. All items (except NEW items) are loaned out for 14 days

B. New items are loaned out for a period of 7 days and no more than 3 new items at a time.

C. Reference books do not circulate.

  1. Renewal Policy:

A. All items may be renewed once unless there is a hold request.

B. Renewals can be done in person, over the phone or online.

  1. Overdues and Fines:

A. Users are fined $.10 per day for each overdue item.

B. A maximum fine of $5.00 for each overdue item is charged

C. Library patrons will lose their borrowing privileges when fines exceed $5.00.

D. Borrowing privileges will be suspended if a user has 3 or more overdue items, and will not be restored until such materials are either returned, paid for, or fines have been paid.

E. If the TI Park Library is closed for the season, it is the patron’s responsibility to return items to another NCLS Library.

  1. Lost and Damaged Materials:

A. If a book or other material is lost or damaged beyond repair, the borrower is required to pay the replacement cost or may replace the item with an exact copy.

B. The user may not borrow any items until the lost or damaged item is paid for.

  1. Confidentiality:

Library records that are deemed confidential are covered by New York State Law signed on June
13, 1988 (I CPLR 4509). These records are related to the circulation of library materials that contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems, of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary
loan transactions, reference queries, requests, or the use of audio-visual materials, films or
records. These records shall be confidential and shall not be disclosed except that such records
may be disclosed upon the request or consent of the user or pursuant to subpoena, court order or
where otherwise required by statute. The Thousand Island Park Library adheres strictly to all sections of this Statute regarding the
protection of the confidentiality of its users.

  1. Interlibrary Loan

The Interlibrary loan service supports the mission of the library by providing expanded access to
library materials and information. The purpose of interlibrary loan is to obtain materials not
available in the library. The library affirms that interlibrary loan is an adjunct to, not a substitute for, the librarys collection. In meeting patron needs, the library will exhaust local resources first, before requesting items on interlibrary loan.

A. Definition: 

a. An Interlibrary Loan request is defined as a request for library materials made on behalf of a library patron through the NCLS, DueNorth or OCLC systems.

B. Patron Status:

a. Patrons must have a library card in good standing to use the Interlibrary Loan service. A patron status of Blocked will deny ILL service.

b. Interlibrary Loan requests will not be processed for patrons with overdue Interlibrary Loan materials.

C. Borrowing Rules:

a. 10 active requests are permitted at any one time per patron. A request is active from the time it is initiated until the item has been returned and checked in at the lending library and the record has cleared.

b. Materials will be available for pickup for 4 days after they are processed. If a patron can not pick up the item in that time, the library must be contacted with a pick up date. If an item is not picked up, it will not be requested again.

c. Interlibrary Loan materials are checked out for 14 days, unless specified otherwise by the lending library.

d. Interlibrary Loans may be renewed once and only if the lending library permits renewals and the due date is when the TI Park Library is open. If the TI Park Library is closed, it is the patron’s responsibility to return items to another NCLS library.

D. Charges:

a. The library does not charge fees for the Interlibrary Loan service.

b. The library always attempts to borrow from libraries who lend free of charge. However, if an
item is only available from a library which charges a fee for loans or requires a shipping fee via
the mail, the item will be requested only if the patron agrees to pay the fee.

c. The patron is responsible for overdue fees, repair or replacement costs. The library will make an effort to collect any such charges from the patron who received the materials.

Thousand Island Park Library: Continuing Education Policy

It is the intent of this policy to encourage continuing education for library employees so that they may keep abreast of new developments in librarianship or other relevant fields and continue to grow in professional and work-related skills. The result of the policy should be the enhancement of job satisfaction for employees and improvement in the quality of library service to members of the Thousand Island Park Library.

Toward this end, the library will allow staff members to use work time for continuing education.

The library will pay expenses including tuition/registration fees, required materials fees, and travel and meal expenses as necessary. The 2017 Internal Revenue Service issued optional standard mileage rates used to calculate the deductible costs of operating an automobile for business, charitable, medical or moving purposes. Beginning on Jan. 1, 2017, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be: 53.5 cents per mile for business miles driven.

Prior approval is needed for classes that require fees for which employees will need reimbursement.

Staff is expected to work with the scheduler to plan work time for continuing education opportunities well in advance of each session. If classes are scheduled outside of regular work hours, staff should ask for accommodation in that week’s work schedule.

Staff participating in continuing education programs will get work time credit for actual contact hours; credit may not be taken for time spent doing assignments, class reading, or research.

Approved: 8/17/2017 by Board of Trustees of Thousand Island Park Library

Materials Selection/Collection Development Policy

The following are the rules and regulation of the Thousand Island Park Library, as adopted by this librarys Board of Trustees on September 9, 2017.

A. Objectives

The purpose of the Thousand Island Park Library is to provide all individuals in the community with carefully selected books and other materials to aid the individual in the pursuit of education, information, research, pleasure, and the creative use of leisure time.

Because of the volume of publishing, as well as the limitations of budget and space, the library must have a selection policy with which to meet community interests and needs.

The materials selection/collection development policy is used by the library staff in the selection of materials and also serves to acquaint the general public with the principles of selection.

The Library Bill of Rights and The Freedom to Read Statement have been endorsed by the Thousand Island Park Library Board of Trustees and are integral parts of the policy.

The materials selection/collection development policy, like all other policies, will be reviewed and/or revised as the need arises.

B. Responsibility for Selection

The ultimate responsibility for selection of library materials rests with the library director who operates within the framework of the policies determined by the Thousand Island Park Library Board of Trustees. This responsibility may be shared with other members of the library staff; however, because the director must be available to answer to the library board and the general public for actual selections made, the director has the authority to reject or select any item contrary to the recommendations of the staff.

C. Criteria for Selection

  1. The main points considered in the selection of materials are: a. individual merit of each item b. popular appeal/demand c. suitability of material for the clientele d. existing library holdings e. budget
  2. Reviews are a major source of information about new materials. The primary source(s) of reviews is (are) Brodart, Booklist, Book Page and, GoodReads, and Junior Library Guild.
  3. The lack of a review or an unfavorable review shall not be the sole reason for rejecting a title that is in demand. Consideration is, therefore, given to requests from library patrons and books discussed on public media. Materials are judged on the basis of the work as a whole, not on a part taken out of context.

D. Interlibrary Loan

Because of limited budget and space, the library cannot provide all materials that are requested. Therefore, interlibrary loan is used to obtain from other libraries those materials that are beyond the scope of this librarys collection.

In return for utilizing interlibrary loan to satisfy the needs of our patrons, the Thousand Island Park Library agrees to lend its materials to other libraries through the same interlibrary loan network, and to make an effort to have its current holdings listed in a tool that is accessible by other libraries throughout the state.

E. Gifts and Donations

The library accepts gifts of books and other materials with the understanding that they will be added to the collection only if appropriate and needed. If they are not needed because of duplication, condition, or dated information the director can dispose of them as he/she sees fit. The same criteria of selection which are applied to purchased materials are applied to gifts. Memorial gifts of books or money are also accepted with suitable bookplates placed in the book. Specific memorial books can be ordered for the library on request of a patron if the request meets the criteria established by the Board. It is desirable for gifts of or for specific titles to be offered after consultation with the library director. Book selection will be made by the director/library manager if no specific book is requested. The Thousand Island Park Library encourages and appreciates gifts and donations.

By law, the library is not allowed to appraise the value of donated materials, though it can provide an acknowledgment of receipt of the items if requested by the donor.

F. Weeding

An up-to-date, attractive and useful collection is maintained through a continual withdrawal and replacement process. Replacement of worn volumes is dependent upon current demand, usefulness, more recent acquisitions, and availability of newer editions. This ongoing process of weeding is the responsibility of the library director/library manager and is authorized by the Board of Trustees. Withdrawn materials will be handled in a similar manner and under the same authority as donated materials.

G. Potential Problems or Challenges

The Thousand Island Park Library recognizes that some materials are controversial and that any given item may offend some patrons. Selection of materials will not be made on the basis of anticipated approval or disapproval, but solely on the basis of the principles stated in this policy.

Responsibility for the reading of children rests with their parents or legal guardians. Selection of library materials will not be inhibited by the possibility that materials may come into the possession of children.

Library materials will not be marked or identified to show approval or disapproval of their contents, and no library material will be sequestered except to protect it from damage or theft.

H. Challenged Materials

Although materials are carefully selected, there can arise differences of opinion regarding suitable materials. Patrons requesting that material be withdrawn from or restricted within the collection may complete a Request for Reconsideration of Library Material form which is available in the library. The inquiry will be placed on the agenda of the next regular meeting of the Thousand Island Park Library Board of Trustees.